Admin. Asst. to the Asst. Sup. of Sp. Ed. and SS

Bridgeton Public Schools

Job Description
New


POSITION:

Administrative Assistant/Office Manager for the Assistant Superintendent of Special Education and Student Support Services

QUALIFICATIONS:

  1. High school graduate, some college preferred and five (5) years Administrative Assistant/Office Manager experience.
  2. Must be computer literate, proficient in Microsoft Office Suite – latest version of Windows (Word, PowerPoint, Excel, and Access).
  3. Ability to operate standard office equipment.
  4. Excellent written and verbal communication skills
  5. Ability to take dictation and transcribe on a word processing system.
  6. Required criminal history background check and proof of U.S. citizenship or legal resident alien status.

REPORTS TO:

The Administrative Assistant/Office Manager is directly responsible to the Assistant Superintendent of Special Education and Student Support Services.

JOB GOAL:

To assist and support the Assistant Superintendent of Special Education and Student Support Services in the performance of his/her role and responsibilities by maintaining a thorough and efficient operation, and supervise and assign work to office staff under the auspices of the Assistant Superintendent of Special Education and Student Support Services.

PERFORMANCE RESPONSIBILITIES:

  1. Performs the usual office routines and practices to maintain a smooth operating office.
  2. Oversees all clerical activities of the Assistant Superintendent’s Office, Special Education and Student Support Offices, including Enrollment/Registration Secretaries and Translator.
  3. Processes all professional day forms for the Special Education and Student Support staff.
  4. Processes all field trip forms for the Special Education and Student Support Staff.
  5. Coordinate everyday schedules of the Assistant Superintendent of Special Education and Student Support Services.
  6. Coordinates Observation Schedules of all Child Study Team Staff, Supervisor of Special Education and Student Support Services Staff
  7. Coordinates all Professional Development and enter the information into My Learning Plan.
  8. Coordinate and Collaborate with the other secretary to submit agenda items to the BoardDocs.
  9. Assists in preparation of workshops including New Staff Orientation.
  10. Maintains office budget – including purchase orders for Assistant Superintendent of Special Education and Student Support Services. Ordering of Supplies for Department of Special Education and Student Support Services.
  11. Maintains a regular filing system, as well as a set of locked confidential files, and processes incoming correspondence and e-mail as instructed.
  12. Constructs letters, e-mail and other correspondence as requested.
  13. Obtains, gathers, and organizes pertinent data as needed, and puts in useable form.
  14. Maintains a professional appearance at all times.
  15. Exhibits excellent professional and interpersonal skills; relates and interacts well with the public and staff members.
  16. Handles and keeps in strict confidence any personal matters that may involve students, staff members and parents.
  17. Keep up spreadsheets, and yearly send out new tech sheets to CST Staff.
  18. Assigns work as needed to other secretaries under the direction of the Assistant Superintendent of Special Education and Student Support Services.

TERM OF EMPLOYMENT:

12 Months. Salary to be determined by the Board of Education.

EVALUATION:

Performance will be evaluated in accordance with Board policies and procedures on the evaluation of professional staff.

TJ:jms
Revised: 5-1-08
8-18-10
04/28/2021- EA

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