Bridgeton Public Schools

Job Description
Revised

POSITION:

Assistant School Business Administrator

RESPONSIBILITIES:

Under the direction of the School Business Administrator, ensures the proper recording, reporting, and compliance of the business office; does related work as required.

QUALIFICATIONS:

1. Must possess Certificate of Eligibility for School Business Administrator.
2. Bachelors Degree from an accredited college or university.
3. Three-five years experience in accounting field.
4. Such alternatives to the above qualifications as may be determined appropriate and acceptable by the Board of Education.

PERFORMANCE RESPONSIBILITIES:

1. Provides technical advice, assistance, and training to those charged with the keeping of financial records.
2. Reviews district financial transactions and records, and insures that statutes, regulations, and accounting procedures are followed.
3. Assigns and supervises the work of office staff.
4. Assists in designing, revising and installing accounting systems.
5. Integration of the Personnel and Payroll Systems.
6. Oversees procurement process, quote and bidding process.
7. Prepares detailed accounting reports containing findings, conclusions and recommendations.
8. Assists the School Business Administrator/Board Secretary in preparing and implementing the school budget.
9. Prepares and analyzes all financial statements
10. Maintains a continuous internal auditing program for all funds.
11. Prepares reports to the proper staff officials concerning the status of their budgetary accounts to guard against the overspending of any budgeted account.
12. Reviews all special revenue project reports for compliance and accuracy.
13. Tracks daily investment accounts and makes recommendations for investment of monies.
14. Recommends new accounting procedures as desirable and necessary.
15. Assists the School Business Administrator in the projection of revenue and expenditures, preparation of prospectus for bond sales, management of short-term investment portfolio and the like.
16. Is responsible for year-end close-out and preparing the financial statements and supporting schedules for the auditors.
17. Other duties assigned by the Superintendent of Schools and the School Business Administrator.

TERM OF EMPLOYMENT:

12 Months. Salary to be determined by the Board of Education.

EVALUATION:

Performance will be evaluated in accordance with Board policies and procedures on the evaluation of professional staff.

et 7-10-01
Rev. 2-21-05
Rev. 12-14-06