Bridgeton Public Schools Printing Policy

Purpose

This policy outlines the acceptable use of printing resources at Bridgeton Public Schools to ensure efficient, ethical, and legal utilization of print resources.

1. Scope
   • All staff, students, contractors, and visitors using the printing resources of Bridgeton Public Schools are subject to this policy.
2. Policy
   1. Responsibility
      • Users are responsible for the print jobs they send. Before sending a print job, please ensure that it is necessary to print.
      • Users should utilize digital resources when feasible to minimize the need for hard copies.
   2. Economy
      • Double-sided printing should be used as default to save paper.
      • Print in black and white unless color is necessary.
      • Use print preview to avoid printing unwanted pages.
   3. Managed Printing with PaperCut
      • Bridgeton Public Schools uses the PaperCut system to monitor and manage print jobs sent to our leased copy machines.
      • Every user has a printing quota. If a user exceeds their quota, they may request an increase, but justification is required.
      • Unauthorized attempts to bypass PaperCut restrictions will be treated as a policy violation.
   4. Sensitive Information
      • Print jobs containing sensitive or confidential information must be retrieved immediately.
      • Do not leave sensitive documents on the printer.
      • Use secure print features if available to ensure documents are only released upon user confirmation at the device.
   5. Maintenance and Supplies
      • Report any printer faults, jams, or issues to the IT department immediately.
      • Do not attempt to repair or troubleshoot printers unless you are trained and authorized.
      • Only IT personnel or designated staff should replace printer consumables like toner and paper.
   6. Waste Reduction
      • Users are encouraged to recycle unneeded printed documents.
      • Bridgeton Public Schools is committed to using recycled paper and eco-friendly consumables where possible.
   7. Copyrighted Material
      • Users must adhere to copyright laws and regulations when printing or copying materials. Unauthorized duplication or distribution of copyrighted materials, including but not limited to books, articles, photographs, and software, is strictly prohibited.
      • Materials for educational use should be in compliance with the Fair Use doctrine, and any doubts about whether the copying or printing of a material is allowed should be clarified with school administration or Bridgeton Public Schools' legal counsel before proceeding.
      • The use of Bridgeton Public Schools' printing resources for the creation or distribution of copyrighted material without the appropriate license or rights, or beyond the bounds of fair use, may result in disciplinary action, up to and including termination for staff or expulsion for students.
3. Violations
   1. Non-compliance with this policy can lead to:
      • A reduction in or suspension of printing privileges.
      • Disciplinary actions, up to and including termination for staff or expulsion for students.
   2. If a user is found printing inappropriate, offensive, or illegal materials, they will be subject to disciplinary actions.
4. Review and Updates
   • This policy will be reviewed annually to ensure its relevance and effectiveness. Any changes will be communicated to all stakeholders.
5. Acknowledgment
   • All Bridgeton Public Schools employees and students may be required to sign an acknowledgment that they have read, understand, and agree to abide by this policy.