POSITION:

Administrative Assistant/Office Manager for the Assistant Superintendent of Schools 

QUALIFICATIONS:

1. High school graduate, some college preferred and five (5)  years Administrative Assistant/Office Manager  experience. 
2. Must be computer literate, proficient in Microsoft Office  Suite – latest version of Windows (Word, PowerPoint,  Excel, and Access). 
3. Ability to operate standard office equipment. 
4. Excellent written and verbal communication skills 
5. Ability to take dictation and transcribe on a word  processing system. 

REPORTS TO:

The Administrative Assistant/Office Manager is directly responsible to the Assistant Superintendent of Schools.

JOB GOAL:

To assist and support the Assistant Superintendent of Schools in the performance of his/her role and responsibilities by maintaining a thorough and efficient operation, and supervise and assign work to office staff under the auspices of the Assistant Superintendent of Schools.  

PERFORMANCE RESPONSIBILITIES:

1. Performs the usual office routines and practices to maintain a smooth operating office. 
2. Oversees all clerical activities of the Assistant Superintendent’s Office, Curriculum Offices, including Enrollment/Registration Secretaries and Translator. 
3. Processes all professional day forms for the district staff. 
4. Processes all field trip forms for the district students. 
5. Arranges all Discipline Panel Hearings/Expulsions for the district students. 
6. Serves as a liaison between Rowan University/Cumberland County College/other colleges/universities and principals in arranging student observations/practicum/clinical practice/field placements in the district. 
7. Assists in preparation of workshops including New Staff Orientation. 
8. Maintains office budget – including purchase orders for Assistant Superintendent, Enrollment and Registration Offices. 
9. Orders and maintains supplies as needed for Assistant Superintendent, Enrollment and Registration Offices. 
10. Maintains a regular filing system, as well as a set of locked confidential files, and processes incoming correspondence and e-mail as instructed. 
11. Constructs letters, e-mail and other correspondence as requested. 
12. Obtains, gathers, and organizes pertinent data s needed, and puts in useable form. 
13. Maintains a professional appearance at all times. 
14. Exhibits excellent professional and interpersonal skills; relates and interacts well with the public and staff members. 
15. Handles and keeps in strict confidence any personal matters that may involve students, staff members and parents. 
16. Assigns work as needed to other secretaries under the direction of the Assistant Superintendent. 

TERM OF EMPLOYMENT:

12 Months.  Salary to be determined by the Board of Education.

EVALUATION:

Performance will be evaluated in accordance with Board policies and procedures on the evaluation of professional staff. 

TJ:jms 
Revised:  5-1-08 
                 8-18-10